| Title: | Administrative Assistant (Student Center) |
|---|---|
| ID: | 630 |
| Department: | Office of Student Affairs |
| Location: | UDC- Main Campus Van Ness Campus – NW |
Number of Vacancies: 1
Area of Consideration: Open to the public
Employment Status: full-time, regular
Pay Plan, Series & Grade: Grade 10, Steps 2-7
Salary Range: $38,728.00-$45,953.00
Closing Date: Open until filled
Location: Van Ness Campus, Washington, DC
Brief Description of Duties
The Administrative Assistant shall report to the Director of the Student Center. The Administrative Assistant will handle the maintenance and development of administrative and clerical daily functions. The Assistant will also assist in budget related tasks for the Student Center and Office of Student Affairs. The Administrative Assistant is an essential position and shared between the Office of Student Affairs and the Student Center.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Assist in financial management of Student Center operations.
- Drafts budget forecasting and control, accounting, purchasing, and general business functions.
- Oversee registered student organization (RSO) budgets
- Collaborate with faculty, staff and students in Resources, Accounting, and Logistical Services to ensure that all registered student organization expenditures are compliant with appropriate policies and procedures
- Assist in student organization training and support
- Monitor and track student center budget expenditures
- Assist in Student Center facility reservations and operations
- Support Student Center programs and events as needed
- Coordinate all staff travel, pre-departure planning track office staff leave
- Provide general administrative support to office staff and direct support to the Director of Student Center
- Other duties as assigned.
MINIMUM JOB REQUIREMENTS:
- Bachelor’s degree in business, finance, accounting or related field.
- Two or more years' related office experience
- Some Familiarity with scheduling software programs.
- Demonstrated understanding of conference, reservations and event services.
- Excellent verbal and written communication skills; ability to listen, clearly articulate thoughts/directions/expectations and develop reports/proposals and make presentations.
Information to Applicant
Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.
Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia’s retirement plan (TIAA-CREF).
Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity ore expression, family responsibilities, matriculation, genetic information, disability or political affiliation.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.
