Career Opportunities at UDC >> Staff Assistant
Staff Assistant
Summary
Title:Staff Assistant
ID:783
Department:Community College
Location:Green Leaf
Description
Administrative Staff (Non-union) Listing
Listing:

The Staff Assistant will assist the Workforce Development (WDLL) in the University of the District of Columbia Community College in handling day to day administrative responsibilities. Incumbent is expected to perform the majority of assigned duties with a high degree of independence, professionalism, initiative, and efficiency, exercising judgment and attention to detail. This unit includes the 801 North Capitol Street and WDLL satellite sites. 

Number of Vacancies: 1

Area of Consideration:  Open to the Public

Position Status: Full-time, Temporary

Pay Plan, Series & Grade:  AD0058-301-10

Salary Range: $37,283

Closing Date: May 21, 2016

Location: Green Leaf, 200 N. Street, SW, Washington, DC  20024

Brief Description of Duties

1.    Oversees all administrative processes for the Office of Workforce Development. This includes scheduling appointments, coordinating meetings, making travel arrangements, composing correspondence, and creating and managing data files and office records.
2.   Supervises the review of and reviews outgoing correspondence submitted to the Assistant Site Director for signature or clearance, for format, typographical accuracy, and conformance with procedural instructions. Determines that all relevant background material is properly attached. Maintains records of incoming and outgoing correspondence and action documents. Follows up on work in progress.
3.   Completes time and attendance for office staff and other duties associated with academic affairs as assigned.
4.   Coordinates work flow to ensure efficiency and accuracy of all administrative functions of the office.
5.   Manages and interprets policies related to the administrative operation and function of the office.
6.   Assists with paperwork related to faculty hires and manages faculty pay.
7.   Oversees the budgetary processes for the Office of Workforce Development.
8.   Supervises departmental purchasing. Maintains office purchase card and orders supplies and equipment as needed. Responsible for entering requisitions into the university purchasing system. Contacts vendor to ensure delivery of goods and services.  Pays bills, contracts and renewals in the university of the city finance systems as required.
9.   Maintains confidentiality of faculty and student records.
10.  Assists with the various projects and activities of the office and the community college.
11. Takes on increasing responsibilities as needed; performs other related duties as assigned.
 
OTHER DUTIES:                                                                                                                                         
1.   Covers for staff members in the department by handling the same duties for other staff members as needed.
2.   Conducts research in relationship to assignments given by the Dean of Workforce Development.

Required Qualifications

High School diploma or equivalent
Two or more years of experience in a comparable position

Information to Applicant

Condition of Employment: This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.  

Employment Benefits
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veterans preference must submit official proof at the time of application.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.

 

This opening is closed and is no longer accepting applications
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