Number of Vacancies: 1

Position Status: full-time, permanent

Pay Plan, Series & Grade: Grade 05, Steps 1-5

Salary Range: $63,386.00-$81,889.00

Closing Date: Open Until Filled

Location: Van Ness Campus, Washington, DC

Brief Description of Duties

The Administrative Specialist for Data Management and Assessment, College of Agriculture, Urban Sustainability and Environmental Sciences (CAUSES) of the University of the District of Columbia, reports directly to the Associate Dean of Operations and is responsible for the management and assessment of qualitative and quantitative data required for academic, research, and outreach programs in the college.  The Administrative Specialist will maintain assessment and evaluation databases; prepare statistical charts, tables and graphs using Excel and SPSS; and manage assessment processes, i.e. collecting, cleaning, organizing data for analysis and reporting.  The incumbent will work closely and cooperatively with the Dean, Associate Deans, Assistant to the Dean for Academic Programs, Directors and staff, must be creative and progressive, a team player, work effectively and efficiently, perform duties with independence, initiative, and reliability, work well under the pressure of deadlines and be familiar with or become familiar with the regulations, policies and procedures established by the USDA and other grant agencies.    
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 

1. Maintains assessment and evaluation databases relating to the University’s land-grant research and extension programs and academic units within CAUSES, i.e. data collection, input, cleaning, organizing data for analysis and reporting.   
2. Works closely with land-grant program directors in facilitating requests for data and with other college staff to acquire, analyze, and report data.
3. Supervises the Assessment Team, assigning work and activities, and ensuring that goals and objectives of the unit are met.
4. Prepares statistical charts, tables and graphs using Excel and SPSS.
5. Works with the Marketing and Communications Manager to assist in the production and dissemination of reports to internal and external constituencies.
6. In collaboration with the Dean and Associate Deans, and Assistant to the Dean, implements continuous improvement processes for database management of land-grant program research and extension activities and requirements.  
7. Conducts two on-site visits per month to evaluate extension workshops (style, format, presentation, audience participation, attendance).
8. Assists the Associate Dean of Operations with tasks relative to data collection, input, and analysis for the Annual Report of Accomplishments and Results as required by USDA, NIFA.
9. Assists the Associate Dean of Operations with special assignments relative to administrative processes required for land-grant research and extension programs.
10. Assists the Associate Dean of Programs and program directors with formative evaluation assessments as required.
11. Assists the Assistant to the Dean for Academic Programs with formative evaluation assessments of curriculum courses.

1. Works effectively and collaboratively with the Dean, Associate Deans, Assistant to the Dean and other faculty and staff within the college and UDC as required by specific projects.
2. Performs other duties as assigned including special assignments related to the areas of responsibility as well as the needs of the college.

1. Bachelor’s degree in Statistics, Public Administration, Business Administration or related field.  Master’s degree preferred.
2. Three (3) years of progressively responsible experience in data management and assessment.

1. Knowledge of quantitative data collection, analysis, interpretation, and reporting with strong focus on data quality and continuous improvement processes.
2. Knowledge of key-boarding: standard office software, Desktop Publishing, Adobe PDF/Acrobat, Microsoft Excel and PowerPoint reporting software.
3. Knowledge of statistical software and reporting tools, i.e. SPSS.
4. Ability to operate in a highly collaborative manner and working in pressure situations.
5. Ability to effectively communicate with all levels of management across the University.
6. Ability to develop positive working relationships with stakeholders.
7. Ability to communicate effectively with others.
8. Ability to use instructional technology and software technology.
9. Ability to work collaboratively with peers and administrators.
10. Excellent writing and grammar skills.
11. Outstanding interpersonal and communication skills.
12. Strong organization skills with ability to prioritize multiple tasks from multiple sources.
13. Exceptional attention to details and proactive problem solving skills.
14. Ability to think critically and creatively.

Required Qualifications
 

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.  

Employment Benefits
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veterans preference must submit official proof at the time of application.

Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.

The University of the District of Columbia is an Equal Opportunity Employer.