|Title:||Assoc. Director, Admissions Systems and Operations|
|Department:||Office of Admissions|
Number of Vacancies: 1
Position Status: Full-Time, Regular
Salary Range: Commensurate with education and experience
Closing Date: Open Until Filled
Location: Van Ness Campus, Washington, DC
Brief Description of Duties
- Under direction of Director, serves as information and data analyst for the SunGard Banner Admissions and Recruitment module; assists with implementation of additional functionality; accesses and performs complex analysis, reports and programs on prospective Admissions data available through various University software and resources; serves as a technical liaison between Office of Admissions and Office of Information Technology for maintenance, troubleshooting, report generation, and system upgrades.
- Responsible for all Office activities in Banner, including both the Admissions and Recruitment modules, and manages the Office's Banner system with IT support.
- Oversees the quality, consistency, and integrity of all admissions data and records within Banner and in hard-copy form as well as the Office's records management, retention, and confidentiality and security protocols and systems.
- Represent Admissions for all IT revisions and integration; test Admissions and Recruitment module during implementation upgrades and enhancements. Create and define test plans and validation points. Provides information and training to Admissions staff on system design/utilization/upgrades; assists with general problem solving and inquiries.
- Provides leadership in achieving the university's admissions performance and efficiency goals, and has overall responsibility for the Office's admissions operations, policies, business process, and reports.
- Provide daily technical support, user support, and technical knowledge of the Admissions and Recruitment module; participate in Banner project team(s) or task forces as required, monitor and communicate process or system changes to impacted parties and process owners
- Develop and maintain written documentation for all Admissions and Recruitment database processes and ensures new releases of the software are communicated to end users. Create and run queries and regularly audit prospective student data in banner admissions module for accuracy. Evaluate departmental needs, research solutions; test and document procedures and updates. Develop and/or implement policies, procedures, or records for operational use. Design functional flow and oversee procedures to automate, daily communication, and tracking to ensure efficient means of data collection and maintenance.
- Responsible for producing, analyzing, and sharing a wide variety of Admissions as well as Recruitment operational and management reports, and helping the Office to use these reports to guide decision making, improve the efficiency and effectiveness of application processing, including the development, implementation, evaluation, and refinement of processing policies, business processes, roles and responsibilities, and timelines.
- Responsible for the day-to-day operations of admissions activities including: the receipt and processing of inquiries and prospects; receipt, assignment, processing, management, and review of hard-copy and electronic applications; organization, tracking, filing and record management of application materials; communication with prospective students and applicants; the review and status decisions on applications; and the process by which students efficiently and successfully enroll within the university.
- Serves as the primary point of contact and accountability with other university offices critical to the functioning of the processing of applications including Procurement, IT, Human Resources, Finance, the Registrar, Academic Affairs, and Financial Aid.
- Assists the Director and Associate Director of Student Recruitment to ensure coordination and consistency in all aspects of the recruitment and admissions process
- Bachelors degree in a related field
- Three-five years of experience in an Office of Admissions with direct responsibility of managing admissions module development and maintenance within a banner environment, while analyzing and implementing various admissions technology to progressively enhance and streamline operational business processes.
Information to Applicant
Collective Bargaining Unit (Union): This position is not in the collective bargaining unit.
Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.