|Location:||801 North Capitol Street|
The Administrative Specialist will assist the Office of Student Achievement and the Dean of Student of Achievement in the Community College in handling day-to-day administrative responsibilities. The incumbent will perform the majority of assigned duties with a high degree of independence, professionalism, initiative, and efficiency, exercising judgment and attention to detail.
Number of Vacancies: 1
Employment Status: Full time, Temporary
Pay Plan, Series & Grade: AD-301-10
Salary Range: $36,197 - $48,824
Closing Date: Open Until Filled
Location: 801 North Capitol Street, NE, Washington, DC
Brief Description of Duties
The Administrative Specialist oversees all administrative processes for the Office of Student Achievement and the Dean of Student Achievement to include scheduling appointment, coordinating meetings, making travel arrangements, composing and handling correspondence, creating and managing data files and office records and managing timekeeping for the office. The Administrative Specialist provides office management to coordinate work flow and ensure efficiency and accuracy of all administrative functions of the office, manages and interprets policies related to the administrative operation and functions of the office, assists with various projects and activities of the office and Community College, oversees and supervises the review of and reviews outgoing correspondence submitted to the dean for signature or clearance, develops practical solutions including issues related to the Community College and completes time and attendance. The Administrative Assistant also oversees the budgetary processes for the office, handles office purchasing, maintains office purchase card, orders supplies and equipment, responsible for entering requisitions in to the university purchasing system, contacts vendors to ensure delivery of goods and services, processes payment of invoices, contracts and renewals, provides support in the research, collection and compilation of accurate internal and external information from a wide variety of electronic, print, and audiovisual and other media necessary for each function including computerized data sets and internet resources, assists with various projects, prepares and transmits university and program information to various requesters and maintains log and maintains confidentiality of all staff and student records.
Bachelor's degree and at least three years of experience in a comparable position.
Information to Applicant
Condition of Employment: This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.
Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.
Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia’s retirement plan (TIAA-CREF).
Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-6769.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.