Career Opportunities at UDC >> Procurement Agent
Procurement Agent
Title:Procurement Agent
Department:Strategic Sourcing and Procurement
Location:Van Ness

Number of Vacancies: 1

Area of Consideration: UDC Agency Employees Only

Position Status: Full-time, Regular

Pay Plan, Series & Grade: DS0095/09

Salary Range: $55,951 - $64,527  

Closing Date: October 9, 2017

Location: 4200 Connecticut Avenue, NW Washington, DC

Brief Description of Duties

Incumbent functions as a Procurement Agent under the Chief Contracting Officer, Office of Strategic Sourcing and Procurement and the University of the District of Columbia.

Essential Duties and Responsibilities

  1. The Procurement Agent performs recurring assignments and supports centralized procurement activities. The Procurement Agent procures goods or services primarily through formal advertising, or through the use of negotiation techniques. Prepares and maintains the Procurement budget, current acquisition plans, appropriate milestone charts, contract compliance and performs contract audits. Requirements include standardized specifications and established markets.

  2. Reviews statement of work documents submitted to determine if the proper specifications or purchase descriptions are included in solicitation documents. Selects clauses to cover special considerations, such as inspection and acceptance, marking and packaging, quantity variation, price differential or transportation costs. Contacts technical personnel to resolve questions of applicability of specifications, classifications of terms or acceptance of substitute items.

  3. Evaluates bids and proposals for compliance with specifications or purchase descriptions and applicable clauses. Considers financial responsibility of suppliers by evaluating contract performance on previous contracts. Meets with commercial representatives to discuss procurement needs, quality of items or services, current market prices, or delivery schedules on behalf of the University. Handles bid management on behalf of the University, which includes issuing bid packages to contractors; receiving bid and proposal submissions from contractors; receiving bid and proposal submissions from contractors responding to University requirements; maintaining all associated logs, bid forms, and conducting public bid openings. Performs analysis of bids or proposals received on behalf of the university. Compiles bidders’ list from bidders, maintains knowledge of suppliers, contacts with trade associations, small business administration and other sources on behalf of the University.

Other Duties:

  1. Contacts with other procurement agents and contract specialists to discuss interpretations of contracting precedents and to coordinate work assignments. Contacts with customer organizations on behalf of the University to discuss and furnish information on clarity of specifications, potential sources, prices and substitution of items. Contacts with suppliers on behalf of the University to: assess procurement needs, including the nature, quality, and condition of items or services; to obtain information concerning availability of items, delivery dates, discounts, and similar information; to reach an agreement through negotiation on a fair price. Contacts with other government agencies on behalf of the University to: obtain performance data on prospective contractors; obtain certificates of competence on small business firms from the Department of Small and Local Business Development; obtain wage determinations from the Department of Labor for service contracts.
  2. Performs other related duties as assigned.

Minimum Job Requirements

  1. High School Diploma; Bachelor’s degree preferred.

  2. Two (2) years of related experience is required

Information to Applicant

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit:

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