Staff Assistant - University of the District of Columbia

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Staff Assistant

Summary

Title:	Staff Assistant
ID:	691
Department:	Office of Provost & VP for Academic Affairs
Location:	UDC- Main Campus Van Ness Campus – NW

Description

Administrative Staff (Non-union) Listing
Listing:	Number of Vacancies: 1 Area of Consideration: Open to the Public Position Status: Full-Time, Regular Pay Plan, Series & Grade: Grade 8, Steps 1-3 Salary Range: $48,993.00-$52,748.00 Closing Date: Open Until Filled Location: Van Ness Campus, Washington, DC Brief Description of Duties Incumbent functions as Staff Assistant in the Office of the Chief Academic Officer and as such performs the following duties: ESSENTIAL DUTIES & RESPONSIBILITIES: In line with established University and District government policies and procedures, initiates and monitors actions necessary to accomplish administrative details for the Office of the Provost and Vice President, Academic Affairs including but not limited to: general office and recordkeeping; arrangements of meetings and meeting related logistics, scheduling internal and external appointments; securing and stocking of office supplies and equipment. The incumbent is responsible for receiving requests for the Provost’s appointments and appearances and for finalizing the Provost’s official calendar. Responsible for all preliminary coordination required in preparation for meetings with the President. Prepares and transmits university and program information to various requesters and maintains logs of the same. Provides support in the research, collection and compilation of accurate internal and external information from a wide variety of electronic, print, audio-visual, and other media necessary for each function, including but not limited to: computerized data sets; Internet resources; University administrative and academic support records; educational professional, and trade associations; higher education institutions and interest groups, government information repositories and others. Develops practical solutions to scheduling conflicts, out-of-town conferences, international visits and other complex and detailed travel, scheduling and logistical problems. Receives, screens, and routes all incoming telephone calls, mail, and facsimile transmissions into the Office of the Provost and Vice President, Academic Affairs. Establishes and maintains office files. Assists in preparing and executing mass mailings. Performs other related duties as assigned. Required Qualifications Earned at least 30 post-secondary credit hours, an associate’s degree is preferred. With two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Information to Applicant Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit. Employment Benefits Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF). Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action. Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application. Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment. Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace. Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation. Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required. Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only. Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020. The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.

Administrative Staff (Non-union) Listing

Listing:

Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: Grade 8, Steps 1-3

Salary Range: $48,993.00-$52,748.00

Closing Date: Open Until Filled

Location: Van Ness Campus, Washington, DC

Brief Description of Duties

Incumbent functions as Staff Assistant in the Office of the Chief Academic Officer and as such performs the following duties:

ESSENTIAL DUTIES & RESPONSIBILITIES:

In line with established University and District government policies and procedures, initiates and monitors actions necessary to accomplish administrative details for the Office of the Provost and Vice President, Academic Affairs including but not limited to: general office and recordkeeping; arrangements of meetings and meeting related logistics, scheduling internal and external appointments; securing and stocking of office supplies and equipment.
The incumbent is responsible for receiving requests for the Provost’s appointments and appearances and for finalizing the Provost’s official calendar. Responsible for all preliminary coordination required in preparation for meetings with the President.
Prepares and transmits university and program information to various requesters and maintains logs of the same.
Provides support in the research, collection and compilation of accurate internal and external information from a wide variety of electronic, print, audio-visual, and other media necessary for each function, including but not limited to: computerized data sets; Internet resources; University administrative and academic support records; educational professional, and trade associations; higher education institutions and interest groups, government information repositories and others.
Develops practical solutions to scheduling conflicts, out-of-town conferences, international visits and other complex and detailed travel, scheduling and logistical problems.
Receives, screens, and routes all incoming telephone calls, mail, and facsimile transmissions into the Office of the Provost and Vice President, Academic Affairs.
Establishes and maintains office files.
Assists in preparing and executing mass mailings.
Performs other related duties as assigned.

Required Qualifications

Earned at least 30 post-secondary credit hours, an associate’s degree is preferred.
With two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.

Employment Benefits
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.

This opening is closed and is no longer accepting applications