Number of Vacancies: 1

Area of Consideration: Open to the public

Employment Status: full time, temporary

Pay Plan, Series & Grade: Grade 6, Steps 2-5

Salary Range: $61,986.00-$68,964.00

Closing Date: August 13, 2015

Location: Van Ness Campus, Washington, DC

Brief Description of Duties
The Meeting & Events Manager of the Student Center is responsible for conference coordination of the center’s operations, including marketing facilities, assisting in scheduling, planning, on-site support and supervision of student staff.  Responsible for managing events and ensuring deadlines and budgets are adhered to and directs coordination of activities to prepare for the day of the event. The Student Center Meeting & Events Manager is an essential position.                                                                                                 
ESSENTIAL DUTIES & RESPONSIBILITIES: 

1. Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
2. Manage staff responsible for event coordination activities.
3. Hire, train, and educate staff on proper event procedures.
4. Calculate budgets and adjust when necessary.
5. Book venues and negotiate fees.
6. Work with guest of honor to ensure all requests are met.
7. Drive attendance to the event.
8. Initiate and provide event planning support to clients, including up selling services and amenities that are offered.
9. Analyze event performance and prepare metrics presentation.
10. Define Student Center brand through events.
11. Ensure staff is adequately prepared for event.
12. Pay vendors for their participation in the event.
13. Ensure day of event goes smoothly with appropriate logistics such as, booths, flowers, decorations, and other event décor.
14. Work with food service provider to craft set menus for catered student center events.

1. Other duties as assigned.

Required Qualifications

 

1. Bachelor’s degree in Marketing, Journalism, English, Business or related field.  Master’s degree preferred.
2. Five (5) years of progressive experience in event management and customer service.
3. Familiarity with scheduling software programs such as EventPro.
4. Experience working closely with sales and marketing staff.
5. Ability to work evenings and weekends.
6. Demonstrated understanding of conference, reservations and event services.
7. Excellent verbal and written communication skills; ability to listen, clearly articulate thoughts/directions/expectations and develop reports/proposals and make presentations.

8. Work independently and as part of a team.

Ability to problem solve in a calm manner as unforeseen situations arise.
Information to Applicant

Condition of Employment:  Temporary employment is restricted to a one year appointment and employment may be ended at anytime with or without cause.

Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia’s retirement plan (TIAA-CREF).

Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity ore expression, family responsibilities, matriculation, genetic information, disability or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veterans preference must submit official proof at the time of application.

 

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.