Number of Vacancies: 1

Area of Consideration: Internal (UDC) Applicants only

Position Status: Full-Time

Pay Plan, Series & Grade: DS0058/5/3

Salary Range: $65,287.58 - $70,263.51

Closing Date: Monday, March 26, 2018

Location:  4200 Connecticut Ave, NW Washington DC 20008

Brief Description of Duties

The Associate Registrar reports directly to the University Registrar and manages the day-to-day office operations and its team members. Under minimal supervision, the Associate Registrar provides guidance and support on projects and complex situations. With shared leadership accountability, this position assumes full responsibility of the office in the absence of the Registrar.

Essential Duties and Responsibilities

1. Collects and analyzes operational data, performs business process analyses and makes recommendations to improve processes and/or systems improvements in collaboration with appropriate offices as well as address day-to-day maintenance needs.
2. Manages and assists with processes and procedures for transfer credit evaluations.
3. Prepares and/or maintains a variety of correspondence, records and reports including but not limited to attendance reports, transfer credit reports, purchase request reports, and leave records.
4. Assists with the development and implementation of the unit’s official communication plan including the development of ads and brochures, revising applications, office forms, etc.
5. Manages the graduation process in collaboration with management assistants. Implements new processes and procedures.
6. Provides overall coordination of the Total Withdrawal Process while working with the Banner Functionalist Specialist to report enrollment to NSC & NSLDS.
7. Resolves registration errors and discrepancies in student records.
8. Assists with the creation and activation of the semester schedule of classes and manages registration priority systems such as building terms and end of term process.
9. Responsible for overseeing all inventories, supplies, travel and requisition requests with the office.
10. Collaborates with the Registrar in establishing goals for the office; evaluating its effectiveness; and creating an environment responsive to the needs of the campus community.
11. Works closely with the faculty and other members of the staff to support the academic programs of the institutions.
12. In collaboration with the Registrar, interprets and implements a range of academic and administrative policies, ensuring that policies and procedures are enforced equitable.
13. Manages the implementation of new technologies.
14. Performs other duties as assigned by the Registrar.

Minimum Job Requirements

1. Bachelor’s degree required.
2. Three to five (3-5) years of work experience within the Office of the Registrar.
3. One to three (1-3) years of supervisory experience.
4. Experience working with the Banner student module preferred.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.  

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veterans preference must submit official proof at the time of application.

Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.