Number of Vacancies: 1
Position Status: full-time, permanent
Pay Plan, Series & Grade:
Salary Range: $39,883.00 – $53,743.00
Closing Date: Open Until Filled
Location: Van Ness Campus, Washington, DC
Brief Description of Duties
The incumbent works under the direction of the Dean of the David A. Clarke School of Law, performing a wide range of administrative functions in support of the Dean and associated with managing the day-to-day operation of the Dean’s office. Incumbent is expected to perform assigned duties with a high degree of independence, professionalism, initiative and efficiency, exercising good judgment and paying attention to detail.
- Oversees all administrative processes of the office. This includes scheduling appointments, making travel arrangements, handling official correspondences and, creating and managing data files and office records.
- Coordinates workflow of the office to ensure efficiency and accuracy of all administrative functions of the office.
- Manages and interprets policies related to the administrative operation and function of the office.
- Takes on increasing responsibilities as needed; performs other related duties as assigned.
- Maintains confidentiality of faculty and student records and of the Dean’s oral and written communication and activities.
- Reads and peruses incoming correspondence making determination of what can be handled by the incumbent and what needs the immediate attention of the Dean.
- Welcomes visitors to the Dean’s suite; assists with follow up as appropriate.
- Serves as an informational resource for students, faculty, administrators and the community at large on matters regarding the unit’s academic programs and/or university policies, procedures and activities.
- Works independently or with other staff to manage event logistics including creation of marketing and promotional materials, reservations, caterer selection, parking, etc; ensures that events meet the Dean’s goals.
- Maintains a communication log for the Dean, which includes, names, contact information, purpose of the contact, meeting location, follow-up tasks, etc.
- Schedules faculty, management and other meetings, ensures agenda and minutes circulation, follow-up notice, catering and clean-up as needed, etc.
- Processes donations and other financial transactions.
- Schedules and completes projects for the Dean including those related to the personnel management system, outreach to regional members of the judiciary, congratulatory letters to bar passers and American Bar Association activities, etc.
- Exercises discretion and takes independent action on behalf of the Dean on routine matters or in emergency situations.
- Identifies problem areas, with regard to the administrative management of the Dean’s Office and recommends solutions.
- Performs other related duties as assigned by the Dean.
- Bachelor’s degree required.
- At least two (2) years of related experience.
Information to Applicant
Collective Bargaining Unit (Non-Union): This position is not part of the collective bargaining unit.
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).
Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5020.
The University of the District of Columbia is an Equal Opportunity Employer.