Number of Vacancies: 1
Areas of Consideration: Open to the Public
Position Status: Full-time, Temporary
Pay Plan, Series & Grade: Grade 08, Step 1-4
Salary Range: $48,993 - $54,626
Closing Date: March 24, 2014 (Second Screening)
Location: 801 North Capitol Street, NE, Washington, DC
Brief Description of Duties
The Office Manager reports directly to the Dean of Student Achievement and is primarily responsible for assisting with the overall management of the Office of Student Achievement, inclusive of establishing procedures and guidelines for the administration of the daily operations of the unit and supervision of auxiliary support. The Office Manager is the initial contact person for the Dean of Student Achievement. Specifically, the Office Manager performs the following:
- Prepares budget spending plans and monitors purchase and procurement activities to ensure payment.
- Overall supervision of the Administrative Specialist, Information Receptionist, and the Customer Service Representative. Also reviews and approves their Time and Attendance.
- Completes performance evaluation for the Administrative Specialist, Information Receptionist, and the Customer Service Representative.
- Prepares office work schedules to ensure continuity of service delivery. Develops office rotation schedule for staff to assist with telephone coverage, registration periods, recruitment events, orientation, testing and other relates initiatives.
- Maintains records, time frames, and implementation dates for tasks assigned to the Office of Student Achievement staff, also follow-up up on work results
- In conjunction with the Dean, approves correspondence for the Office of Student Achievement.
- Works closely with all offices within the Office of Student Achievement to identify needs, monitor requests, make assessments, and take action when necessary.
- Maintains inventory of office supplies, forms, equipment, etc. to ensure that unit services are uninterrupted.
- Assists with creating and revising office forms, and other office documents.
- Keeps the Dean informed by reviewing and analyzing reports, i.e., IT, IR, Admissions, Registration, SENSE, CCSSE; summarizing information; identifying trends and making recommendations for systematic and/or programmatic changes.
- Works with the Office of Human Resources to initiate the hiring process for staff by assisting with recruiting, selecting, orienting, and training employees. Responsible for recommending selection panel committees.
- Works with the Senior Financial Officer to achieve financial objectives by providing preliminary preparation of the annual budget, finalizing spending plans, analyzing variances, initiating corrective actions.
- Performs other duties as assigned.
1. Bachelor's degree required; Master's degree in Business or related field preferred.
2. At least three years of work experience as an office manager in a professional or higher education setting with management and
3. Ability to maintain statistical program data, files and record systems, financial records.
Information to Applicant
Condition of Employment: This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.
Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).
Equal Opportunity Employer: All qualified candidates will receive consideration without regard to actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-6769.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.