Number of Vacancies: 1

Area of Consideration: Open To The Public 

Position Status: Full-time, Regular

Pay Plan, Series & Grade: DS0095/11

Salary Range: $24.16 per hour - $25.01 per hour

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

The Office of Admissions reports to the Vice President for Enrollment Management which includes the following functional units: Office of Admissions, Office of Graduate Admissions, Financial Aid and Scholarships, Enrollment Management Services and the Office of the University Registrar.

The Office of Admissions is responsible for domestic and international undergraduate admissions for freshman, readmission, transfer, non-degree, second degree, graduate and PH. D seeking students. The Office of Admissions coordinates the overall recruitment strategy for UDC including travel, on and off campus events, application processing, and communication.

The Information Processor position is an application processing position in the Office of Admissions. This position performs highly specialized and diverse administrative support work. This position is responsible for analyzing undergraduate admission applications and supporting materials, including but not limited to degree-seeking, non-degree seeking, freshman, readmission, transfer, international, graduate, ph. d, dual enrollment and special population applications. This position will interpret state statues, regulations, policies and procedures and make interpretations for others. This position requires excellent data entry skills, attention to detail and the ability to operate in multiple software systems to accomplish unit goals. This position will have a hybrid work arrangement. Incumbent will work remotely and on campus based on a set departmental schedule.

• In accordance with state and university guidelines and university enrollment objectives, process admission applications, transcripts, standardized tests, and supplemental documentation to UDC.
• Prioritizes admissions applications based on deadlines established by Enrollment Management.
• Load electronic applications in Student Information System (Suspense Files).
• Sorting, scanning, and indexing incoming materials, applications, internal documents, and letters quickly and accurately to create student's electronic application file. Answer application policy and procedure questions. This position will also create, update, and maintain prospective student hard copy and electronic records.
• Manage daily inbound mail and various digital inputs for student records.
• Collaborates with different campus constituencies concerning student admissions records.
• Codes transcripts, test scores applications, and supporting application documents into BDM using webxtender document Imaging, requiring a thorough understanding of multiple screens in BDM and webxtender workflow and their impact across the office and the computer system.
• Assigns appropriate admission status (incomplete, complete, closed, update, coming, not coming) according to the UDC.
• Determines residency based on address and properly assign residency code for tuition purposes for graduating high school seniors in the District, Maryland and Virginia area.
• Perform quality control functions for records (Audit) involving timely reviewing and analyzing output reports and correcting and updating related data fields in the college's Student Information System.
• Works closely with Admissions Counselors, providing administrative support.
• Maintain effective communication between counselor, recruiter and external community stakeholders.
• Utilize technology to access data, maintain records, and generate reports and communicate with others.
• Interpret, articulate, and implement a variety of regulations, policies and procedures pertaining to Admissions to ensure compliance with The University of the District of Columbia, state and federal requirements.
• Supports presentations and workshops promoting Admissions and Enrollment Management.
• Completes two required Professional Development trainings per academic year.
• Participates in weekly rotation of production, evaluation, and distribution of reports associated with residency determination, admission status, and electronic admission.
• Maintains a thorough knowledge of current UDC admission and enrollment management policies. Is assigned to a set of procedures that are reviewed and updated annually. Responsible for creating and maintaining procedures throughout the year.
• Special projects and other duties as assigned by the Data Processing and Document Manager.
• Other assigned duties. 

• High School diploma or completion of G.E.D. equivalency.
• Two years' office experience in skilled clerical, accounting, auditing and/or administrative support work, including one year of experience with basic office computer systems. 

• Previous college admissions or registrar experience.
• One year experience with a student information system (or similar people management database system).
• Good oral communication skills. Strong organization skills, attention to detail and experience working in an office environment.
• Strong service orientation and an understanding of speed as a strategy.
• Ability to work well under pressure and strong ability to manage multiple priorities and interruptions.
• Ability to work independently in team-based environments. 

Information to Applicant

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.
 

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .