Number of Vacancies: 1

Area of Consideration: Open to the public

Employment Status: Full Time, Regular

Pay Plan, Series & Grade: DS0058/6

Salary Range: $70,983- $78,684

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave Nw, Washington, DC 20008


Brief Description of Duties

Reporting to the Director of Title III, the Grants Management Specialist will assist in the day-today operations, planning, organizing, monitoring and managing activities and resources
associated with the University’s three (3) U.S. Department of Education (DoE) federal grants (HBCU, HBGI, and FUTURE Act). The incumbent performs generalized duties and
responsibilities required of a position with primary responsibility for grants management processes such as administering, implementing, and monitoring to ensure compliance through the documenting of policies and procedures, accurate record keeping, and reporting regarding grant activity within the Office of Title III Programs. The Grants Management Specialist ensures the efficient and appropriate management of Title III grants received from the U.S.Department of Education.

The Grants Management Specialist will monitor and ensure that all programmatic outcomes are linked with established objectives of the University’s approved Comprehensive Development Plan (CDP), and in compliance with Title III guidelines, federal regulations, and University policy. The Project Coordinator serves as a liaison to Activity Directors to interpret policy and disseminate information concerning changes to federal policies. The Grants Management Specialist assists in the planning, developing, and executing of new or revised programs, procedures, and practices.

Essential Duties and Responsibilities

• Monitors the activities and projects funded under the three (3) Title III federal grant projects (HBCU, HBGI, FUTURE) for compliance with Title III, U.S. Department of Education, and Federal guidelines, rules, and regulations as well as University policies.
• Assists in the design and maintenance of spreadsheets and databases to support financial tracking systems.
• Provides program and budgetary oversight of the Title III spending plans including the monitoring of monthly, quarterly, and annual reports. Assists in the compiling and preparation of data for the Annual Performance Report (APR).
• Ensures appropriate use of federal funds; manage budget; maintain budget control.
• Interact with Activity Directors in carrying out the objectives and goals of the project, maintaining staff spreadsheets.
• Tracks Title III effort reporting while establishing effective communication channels, and  acts as a liaison between the program, Activity Directors, and other individuals within the
• University.
• Reconciles monthly Time and Effort Allocation Reports and advises required correction.
• Works directly with the Title III Director in managing, coordinating, and assessing program activities for compliance and in preparing official reports, including programmatic and inventory reports.
• Monitor Title III and extramural grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
• Gathers pertinent programmatic information and data regarding the university’s Comprehensive Development Plan(s); reviews, assists in evaluating and ranking proposals submitted by the University community for sufficiency and adherence to
• guidelines.
• Establishes electronic and written information management systems for internal and external report submission.
• Supports the mission, vision, and values of the University.
• Performs other duties as assigned and appropriate to the position and University
• priorities.

OTHER DUTIES:

• Coordinates programmatic data collection and reports with regard to student programs, monitor and prepare reports for the CACE Center
• Performs other related duties as assigned

Minimum Job Requirements

• Bachelor's Degree in administration, accounting, grant management, higher education, or other directly related field with relevant work experience, training, or other equivalent qualifications will be considered.
• 3-5 years of successful grant writing, project planning and delivery of federal, sponsored and/or extramural grants, and financial management.
• 3-5 years of campus wide programming in Higher Education

Information to Applicant

Condition of Employment:  This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.

Collective Bargaining Unit (Non-Union): This position is not in the collective bargaining unit.

Employment Benefits: Depending upon length of appointment, selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia’s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This job is also ineligible for Optional Practical Training (OPT).

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Talent Management only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.