Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/7

Salary Range: Up to $80,117

Closing Date:  Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

Reporting to the President, the Executive Associate supports the coordination and advancement of the objectives aligned with the Office of the President (OP) and other executive-level UDC leaders. This position will help ensure operational efficiency and effectiveness within the Office of the President and will serve as a trusted adviser to institutional leadership. The Executive Associate will primarily support institutional communication, assist the OP in managing engagements, and ensure consistent messaging for UDC initiatives, goals, and objectives. The Executive Associate performs a wide range of complex administrative duties in a challenging fast-paced environment. Serves as resource and key point of contact to the President’s Cabinet, campus leaders, constituents, and community representatives. Provides coordination and liaison with senior executive officers on any matter of interest to the Office of the President.

Essential Duties and Responsibilities

• Manages the President’s schedule and calendar including details documented for each appointment as well as providing the President with background information, bios on attendees and supporting materials in preparation for meetings, speaking engagements, conferences, galas and interviews and takes action to adjust the President’s schedule when conflicting priorities occur and notifies all parties.
• Reviews, proofreads, and formats all correspondence prepared for the President's signature as well as consistency with organizational policy and meeting deadlines.
• Processes correspondence, invitations, and phone calls received and prioritizes and determines its disposition and reviews invites with President arranging attendance or declining invites and drafts appropriate responses for the President's signature based on knowledge of activities, interests, priorities, and initiatives.
• Ensures details for travel are documented on President’s calendar and all supporting travel materials are completed including itinerary, tickets, passports, weather reports, descriptions of airports, rental car pick up or car service information, hotel destinations, room locations, and bios on attendees at specific meetings.
• Supports the budget management and expenditures for the Office of the President, including travel authorization requests and expense reconciliation and overall fiscal support.
• Manages and advises the OP on the status of current contracts, agreements, or cooperative arrangements with consultants, other government agencies, universities, or private organizations including MOU’s/MOA’s; tracks and monitors the status of these documents.
• Supports and sustains a culture of service, professionalism, and continuous improvement in the OP by supporting daily operations, developing administrative goals and priorities for long-range strategic planning, communicating, implementing, interpreting, and revising policies and procedures as appropriate.

Minimum Job Requirements

• Bachelor’s degree required; Master’s degree preferred. At least five years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.

Information to Applicant

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.  

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .