Number of Vacancies: 1

Area of Consideration: Open to the public

Position Status: Full-time, Temporary 

Pay Plan, Series & Grade: DS0058/10

Salary Range:  $22.08 per hour

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave, NW Washington, DC 20008

Brief Description of Duties

The Office Manager in the Student Success Center manages the front desk, office operations, and multi-type client traffic including students, alumni, faculty, staff, and visitors. This position is responsible for the administrative functions that support the Dean of Student Achievement, the advising team, and the Office of Career Services.

Essential Duties and Responsibilities

• Manage the front desk and office operations, receives, screens, and routes all incoming telephone calls, emails, mail, into the Students Success Center, as well as the client traffic including students, faculty, staff, visitors, and community partners.
• Provide administrative and clerical support to the Student Success Center and the Office of Career Services with a predominate emphasis on the Dean of Student Achievement (managing office calendar, setting appointments, administrative support functions and other duties as assigned).
• Respond expeditiously to office communications and appointment requests while scheduling appointments and recommending support services to university stakeholders.
• Assist with the coordination of events and programming logistics such as space reservations, space setup, ordering promotional items, greeting of clients, ordering event food etc.
• Maintain the office spaces and inventories of office supplies, equipment, furniture, software, technology, career informational resources, and other related items.
• Prepare and submit reports for office management and operations outcomes while maintaining records of activities/data and perform other duties as assigned.
• Assist with paperwork related to staff hires.

Minimum Job Requirements

• Associate degree required.  Bachelor’s degree referred.
• A minimum of 3 years of related work experience in office administrative, clerical, and operations work; experience with college student populations preferred.
• Proficient in computer software applications including Windows and Microsoft Office Suite Word, Excel, Outlook, PowerPoint, Publisher, Banner, and other related software packages.
• Proficient with technology including computers, copiers, printers, scanners, faxes, telephones, televisions, projectors, and other related technology.
• Administrative skills in project management, planning and processing, organization, time management, and attention to detail. The position may require individuals to attend meetings or conduct errands at other college locations including Van Ness, Ronald Reagan Hangar, and  Old Congress Heights campuses.

Information to Applicant

Collective Bargaining Unit (Union): This position is not apart of the collective bargaining unit .

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.
 

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .