Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-time, Regular

Pay Plan, Series & Grade: 301/DS0095/11

Salary Range:   $23.45 - $24.33 (Hourly)

Closing Date: Ocotober 4, 2019

Location: 4200 Connecticut Ave, NW, Washington DC, 20008

Brief Description of Duties

We are seeking someone who is passionate about working with students, faculty, and staff in the academic program to fill the position of Staff Assistant for the Academic Programs in CAUSES who will report to the Associate Dean of Academic Programs of the University of the District of Columbia’s College of Agriculture, Urban Sustainability and Environmental Sciences (CAUSES). We are seeking someone who is dependable, team spirit, and the ability to work with diverse groups of people. CAUSES has two academic programs and a Water Resource Research Institute that the staff assistant will support along with collaboration efforts with other staff assistants and the executive assistant to ensure smooth coordination of services across the College.
 
The primary responsibility of the Staff Assistant is expected to performs a wide range of administrative responsibilities associated with managing the day-to-day operation and strategic direction of the College and its program units, and is expected to perform all duties with a high degree of independence, professionalism, initiative and efficiency, exercising good judgment and paying attention to detail. Responsibilities include scheduling internal and external appointments, making travel arrangements, event planning, handling correspondence, creating and managing data files and office records, drafting reports as needed, and interacting with a wide range of clients incl. students, faculty, staff, residents, agencies, and organizations.

Essential Duties and Responsibilities

1.      Ensures the smooth day-to-day operation of the assigned program unit including scheduling internal and external appointments, making travel arrangements, event planning, perusing incoming correspondence, handling official correspondence and, creating and managing data files and office records.
2.      Implements general office processes including record keeping, arranging meetings and workshops, securing and stocking supplies and equipment, and drafting reports as directed.
3.      Enters requisitions and purchase orders for approved purchases and tracks timely delivery of  
4.      Maintains the office purchase card, orders supplies and equipment as needed, and maintains the operating budget of the assigned center/ department as needed.
5.      Maintain records of programs, collaborators, and program sponsors, assures the accuracy of all records, and draft reports as needed.
6.      Provides support for the collection and compilation of accurate internal and external information, and program data, and interfaces with the CAUSES assessment unit.
7.      Drafts correspondence, meeting minutes, documents, and reports ensuring correct grammar, spelling and style.
8.      Supports the delivery of educational programs, ensuring needed set up and supplies for the assigned center/department.
9.      Serves as information sources for students, faculty, staff, community clients and collaborators on outreach and research activities of the assigned center/departments, the UDC urban          food hubs, and other CAUSES activities.
10.   Identifies problem areas, with regard to the administrative and operational matters of the assigned program unit and recommends solutions.        
11.   Exercises discretion and takes independent action on behalf of the assigned program unit and the College on routine matters.
12.  Monitors internships documents and prepares monthly stipend documents. 
13.  Experience with some budget management and procurement a plus.

Minimum Job Requirements

1.      Two or more years in a comparable position. 
2.      High school diploma required, some post-secondary education experience (two-year degree preferred).
3.      Knowledge of the principles of office management and of modern office procedures, systems and equipment.
4.      Knowledge of rules, regulations, policies and procedures of various Federal and District agencies or the ability to acquire such knowledge quickly.

Information to Applicant

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.
 

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Talent Management only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .