Number of Vacancies: 1

Area of Consideration: Open to the public

Position Status: Full-time, Regular

Pay Plan, Series & Grade: DS0095/9

Salary Range:  up to $86,424

Closing Date: Open Until Filled

Location: 5171 South Dakota NE, Washington, DC 20017

Brief Description of Duties

The Project Manager serves as a key administrative and operational lead for projects and initiatives within the University of the District of Columbia Community College (UDC-CC), providing strategic and day-to-day support to the Dean. This role encompasses personnel coordination, program operations, and a strong emphasis on budget and fiscal management of grants, contracts, and institutional funds.

Essential Duties and Responsibilities

• Initiates, monitors, and ensures the timely execution of administrative processes related to program operations, staffing records, fiscal management, and monitoring.
• Manages budgeting tasks including the development, monitoring, and reconciliation of departmental, grant, and project budgets.
• Provides comprehensive fiscal oversight for all funded activities; ensures financial integrity by verifying available funds prior to commitments, confirming account codes, and tracking obligations.
• Develops and maintains monthly budget reports, expenditure summaries, and balance statements; shares updates with the Dean and other stakeholders.
• Prepares and submits financial documentation such as invoices, budget justifications, adjustments, and quarterly fiscal reports for grantors and university finance offices.
• Reviews, processes, and tracks vendor and contractor invoices for compliance and timely payment.
• Manages records for tuition and fees supported by various grants; ensures compliance with fiscal requirements and institutional policies.
• Conducts grant audits and reconciliations; retains documentation for audit trails and compliance monitoring.
• Participates in budget planning for new initiatives, strategic priorities, and funding proposals.
• Collaborates with the Dean and finance staff to ensure budget alignment with institutional policies, goals, and grant stipulations.
• Trains and supervises personnel supporting fiscal or project-related tasks.
• Serves as the point of contact for fiscal and administrative matters for internal and external stakeholders, including auditors and funding agencies.

Fiscal and Budget Oversight Responsibilities (Expanded):

• Tracks budget allocations and expenditures across multiple grants and institutional funding sources.
• Supports the preparation and review of annual budgets, spending plans, and funding proposals.
• Monitors procurement activity to ensure alignment with approved budgets and cost principles.
• Maintains compliance with university, city, and federal financial regulations.
• Advises the Dean on budget forecasts, fiscal risks, and financial sustainability.

Required Knowledge and Skills:

• Demonstrated expertise in budget development, monitoring, and reconciliation
• Knowledge of grants management principles and federal/state funding guidelines
• Proficiency with financial software systems and spreadsheet analysis tools
• Strong organizational and communication skills
• Knowledge of UDC or District government procurement and fiscal policies (preferred)
• Demonstrated knowledge of managing fiscal operations through the use of Banner

Minimum Job Requirements

• Bachelor’s degree in Business Administration, Public Administration, Finance, Higher Education Administration, or a related field.
• Minimum of 3–5 years of progressively responsible experience in project coordination, administrative management, or budget oversight.
• Demonstrated experience in fiscal management, including budget preparation, reconciliation, and reporting.

Information to Applicant

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.
 

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .