Number of Vacancies: 1

Area of Consideration: Open to the Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0058/8

Salary Range: $59,460- $72,727

Closing Date: Open Until Filled 

Location: 4200 Connecticut Ave. NW, Washington, DC 20008

Brief Description of Duties

The University of the District of Columbia is seeking a dedicated and skilled Database Associate to join our Office of Advancement. This role is essential in supporting the University's fundraising efforts through the management and utilization of our advancement databases. The ideal candidate will be responsible for database administration, data analysis, and reporting, as well as supporting the development team with various fundraising initiatives. This position reports to the Vice President for Advancement.

Essential Duties and Responsibilities

Database Management: Oversee and maintain the integrity of the advancement database systems.  Ensure accurate and timely data entry of gifts, pledges, and donor information.  Develop and implement policies and procedures for database management.  Conduct regular database clean-up and deduplication processes. 

Data Analysis and Reporting: Generate regular reports on fundraising progress, donor trends, alumni engagement and campaign performance. Analyze data to identify potential donor opportunities and areas for growth.  Provide data-driven insights to inform development strategies. 

Data Integrity and Security: Regularly audit databases to ensure data accuracy and integrity. Implement robust security protocols to protect sensitive information and develop an internal policy guide to ensure data is entered and maintained. 

Support Fundraising Initiatives: Assist with the planning and execution of fundraising events and campaigns.  Coordinate with the development team to support donor cultivation and stewardship efforts.  Contribute to grant application processes including data gathering and reporting. 

Training and User Support:  Serve as the primary contact for database-related inquiries. Train staff on database use and best practices. Provide ongoing support and troubleshooting for database users. 

System Upgrades and Integration: Coordinate with IT to manage database upgrades and integrations with other institutional systems. Test and implement new features or modules to enhance database functionality. 

Policy and Compliance: Ensure database activities comply with university policies, data protection laws, and best practices. 

Collaboration and Communication:  Work closely with other departments to ensure data accuracy and consistency.  Communicate effectively with internal teams and external partners. 

Minimum Job Requirements

• Bachelor’s degree in Information Technology, Data Management, or a related field.
• Minimum of 3 years of experience in database administration, preferably in an educational or nonprofit setting.
• Proficiency in CRM systems and database software, SQL, and data analysis tools, with a preference for experience in fundraising databases.
• Familiarity with advancement systems (e.g., Raiser’s Edge, Salesforce, Ever true) is a plus.
• Strong analytical, problem-solving and organizational skills.
• Excellent organizational abilities with a keen attention to detail.
• Effective communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Commitment to the values and mission of the University of the District of Columbia.

Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.  

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business,  or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: The Residency Preference Amendment Act of 1988, D.C. Law 7-203, created a system in which provides that any applicant for employment in the Career or Educational Services who is a bona fide resident of the District of Columbia may claim a residency reference at the time of application. An applicant selected for an appointment based on District residency will be required to submit no less than eight (8) proofs of bona fide District residency. Bona fide District residency must be maintained from the date of appointment to the position for seven (7) consecutive years. Failure to maintain bona fide District residency for the (7) year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources Only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: http://www.udc.edu/equal opportunity/.