Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-time, Regular

Pay Plan, Series & Grade:  DS0058/5

Salary Range:  Up To $75,293

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

The incumbent works under the direction of the Dean, performing a wide range of routine administrative functions associated with managing the day-to-day operation of the Dean’s office.  The incumbent will perform a wide variety of administrative duties and support services under the personal supervision of the Dean’s office. The incumbent is expected to perform assigned duties with a high degree of independence, confidentiality, professionalism, initiative, and efficiency, exercising good judgment and paying attention to detail.

Essential Duties and Responsibilities

• Responsible for coordinating communications with the Dean’s office, reviewing correspondence, and coordinating the Dean's activities.
• Maintain the Dean’s office files and services as repository for confidential records of faculty, staff, educational collaborators, and program sponsors. Assures the accuracy of all records ae meet.
• Provides administrative support to the Dean including correspondence with the University community and stakeholders on a wide range of special projects as assigned by the Dean.
• Maintain office files and services as repository for confidential records of faculty, staff, educational collaborators, and program sponsors.  Assures the accuracy of all records.
• Serves as information sources for students, faculty, administrators, and the community at large on matters regarding the unit’s educational programs and/or university policies, procedures, and activities.
• Provides secretarial services for the Dean, including correspondence, reports to the American Bar Association
• Prepares various monthly, quarterly, and annual reports for the Dean. 
• Types a variety of correspondence, minutes of various meetings, documents, and reports ensuring correct grammar, spelling and style.
• Responsible for planning and coordination of activities relating to the Dean’s office responsibilities and services to other areas of the college, sponsoring agencies, external clients, organization, and interest groups.
•  Serves as a unit’s point of contact with the Office of Academic Affairs and the Office of Finance and Administration and other management offices on administrative matters and is responsible for communicating information to the units.
• Serve as Dean’s liaison to faculty and staff members, academic and land-grant program directors, operations unit coordinators, committees and other groups in matters related to program activities, responsibilities, and assignments.
• Exercises discretion and takes independent action on behalf of the Dean on routine matters and in emergency situations.
• Performs other duties as assigned.

Minimum Job Requirements

• Bachelor’s degree preferred.
• At least Five  (5) years of related experience, preferably in an academic setting.

Information to Applicant

Collective Bargaining Unit (Union): This position is not in the collective bargaining.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA-CREF).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, familial status, family responsibilities, matriculation, political affiliation, genetic information, disability.  Sexual harassment is a form of sex discrimination which is also prohibited by the Act.  In addition, harassment based on any of the above protected categories is prohibited by the Act.  Discrimination in violation of the Act will not be tolerated.  Violators will be subject to disciplinary action.

Veterans Preference:  Applicants claiming veteran's preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.
 

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation.  The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia.  The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.

Contact Information:  All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .