Number of Vacancies: 1

Area of Consideration: Open To The Public

Position Status: Full-Time, Regular

Pay Plan, Series & Grade: DS0095/ 11

Salary Range: Up to $69,315.00

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008


Brief Description of Duties

The purpose of this position within the Division of Arts & Humanities at the College of Arts & Sciences is to perform a variety of intermediate office/administrative support duties which require thorough knowledge of a function or functions within a department or work unit. The incumbent will apply specialized functional knowledge to independently analyze and respond to administrative matters within established limits. General direction and supervision are typically received from a department supervisor, manager, assistant/associate director, or assistant/associate dean.

 

Essential Duties and Responsibilities

Administrative and Academic Coordination (30%)

• Support the Division Chair in day-to-day operations, ensuring efficient communication, organization, and execution of division priorities.
• Coordinate course scheduling each semester, ensuring accurate entry of course offerings, instructor assignments, and classroom allocations.
• Monitor course enrollments and assist with schedule adjustments in collaboration with the Registrar and academic leadership.
• Manage adjunct faculty contracts, including preparation, processing, and tracking in alignment with university policies and timelines.
• Maintain accurate records of faculty workloads, teaching assignments, and enrollment data.
• Prepare division reports, correspondence, and documentation as requested by the Chair or Dean.

Creative and Digital Engagement (20%)

• Develop and manage digital platforms (e.g., website, social media, newsletters) to showcase faculty and student achievements, creative works, and division events.
• Collaborate with faculty and students to curate digital exhibitions, performances, and creative showcases.
• Produce multimedia and promotional content using digital tools (e.g., Adobe Creative Suite, Canva, or video editing software) to enhance the division’s visibility.
• Partner with the University Communications Office to ensure brand consistency and strategic promotion of division initiatives.

Event and Program Support (20%)

• Coordinate division-sponsored events such as lectures, performances, readings, exhibits, and community partnerships.
• Support the planning and logistics of conferences, symposia, and special programs that promote the arts and humanities.
• Assist in developing digital archives or repositories to document and preserve division events and accomplishments.

Faculty and Student Support (20%)

• Serve as a point of contact for faculty, adjuncts, and students within the division.
• Support faculty in promoting scholarly and creative work through institutional and digital channels.
• Assist in student engagement initiatives that highlight experiential learning and artistic expression.

 

RELATED COMPETENCIES (10%)

• Maintain and reconcile budgets for departmental accounts; monitors expenditures and performs simple analysis of accounts; prepare both special and recurring reports for supervisor and authorize payments within prescribed limits.
• Relay directions from supervisor to coordinate administrative procedures to Program/-s and/or among other offices.
• Answer inquiries on general and technical matters in accordance with established guidelines and forward other items to the supervisor or appropriate staff.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
• Monitor and assist with the oversight of property management, security, safety, building maintenance services, and related tasks assigned and directed.
• Monitor UDC email for program updates and information
• Attend, train, certify as is required professional development and/or University meetings

 

Minimum Job Requirements

• Bachelor’s degree in Arts, Humanities, Digital Media, or related field required.
• Minimum two years of administrative experience in higher education or a related arts organization.
• Strong creative and digital media skills, including website and social media management.
• Excellent organizational, interpersonal, and communication skills.
• Committed to fostering respect, inclusion, and belonging among individuals from diverse backgrounds.
• Ability to manage multiple projects, meet deadlines, and collaborate effectively with faculty, students, and staff.
• Ability to work flexible hours, including evenings and weekends as needed.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher, Teams) and other relevant software.
• Highly organized, detail-oriented, and adaptable to changing priorities.
• Strong analytical, problem-solving, and decision-making abilities with sound judgment.
• Innovative, confident, and able to collaborate effectively across all organizational levels.
• Excellent written, verbal, and interpersonal communication skills.

 

 

 

 

Information to Applicant

Collective Bargaining Unit (Union): This position is in the collective bargaining unit represented by AFSCME local 2087 and you may be required to pay an agency service fee through direct payroll deduction.

Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).

Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intra family offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.

Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).

Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.

Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.

Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.

Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.

Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Talent Management only.

Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Talent Management at (202) 274-5380.

The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .