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Number of Vacancies: 1
Area of Consideration: Open To The Public
Position Status: Full-Time, Regular
Pay Plan, Series & Grade: DS0058/6
Salary Range: $81,251 – $88,952
Closing Date: Open Until Filled
Location: 4200 Connecticut Ave NW, Washington, DC 20008
Brief Description of Duties
The HRIS Specialist (Payroll) supports the University’s payroll and HR data operations by ensuring the accuracy, timeliness, and compliance of all pay-related transactions in PeopleSoft. Serving as a key liaison between Human Resources, the Office of Pay and Retirement Services (OPRS), Finance, and University departments, the incumbent maintains daily communication with partners to ensure employees are paid accurately and on schedule. Responsibilities include processing payroll actions, auditing job and time data, reviewing leave and payable time entries, preparing certified time and attendance records, and completing employment verifications.
The incumbent exercises sound judgment to resolve complex payroll and HRIS issues that often involve conflicting or incomplete information, applying relevant laws, regulations, and institutional policies to determine appropriate actions. Work involves analyzing and troubleshooting a wide range of unusual conditions that directly affect the effectiveness, accuracy, and efficiency of the University’s payroll program. The HRIS Specialist (Payroll) provides forward-facing, customer-focused support, utilizing strong interpersonal and analytical skills to explain payroll decisions, processes, and recommendations to employees and supervisors. The position contributes to continuous improvement by participating in system testing, upgrades, and workflow enhancements to improve HR service delivery and system performance.
Essential Duties and Responsibilities
Payroll & Time Administration – 40%
Review and reconcile bi-weekly and semimonthly payroll reports to ensure accuracy before final submission Processes biweekly and semimonthly payroll actions such retroactive payments, relocation fee, off-cycle requests, and leave usage updates. Reviews payable time for both salaried and hourly employees to ensure all time entries are approved prior to payroll processing. Prepares and submits certified time and attendance records to the DC Office of Pay and Retirement Services (OPRS) and reconciles payroll data to ensure alignment with funding sources, collective bargaining agreements, and District and University regulations. Reviews and verifies employee entries related to FMLA, administrative leave, and other pay statuses. Prepares retros and additional pay forms as needed for missing or corrected payments. Investigates and responds to individual payroll inquiries from employees, supervisors, and internal or external stakeholders. Acts as a central source of expertise on District and University requirements related to time, leave, pay status, and fringe benefits.
HRIS Data Management & Auditing – 25%
Maintains accuracy of employee position data within PeopleSoft. Collaborates with HR, Benefits, and Finance teams to resolve data discrepancies and prepare special reports on payroll leave without pay, holiday pay, overtime, and other related data. Participate in internal and external payroll audits by providing necessary records and explanations. Defines and resolves complex HRIS issues that often involve incomplete or conflicting information, applying appropriate laws, policies, and regulations to determine proper action.
Customer Service, Communication & Troubleshooting – 20%
Provides forward-facing, customer-focused service to employees, supervisors, and university officials. Utilizes interpersonal skills to explain payroll decisions, procedures, and recommendations clearly and professionally. Responds promptly to inquiries by phone, email, or in person, and assists with general HR reception coverage as needed. Completes employment verifications for staff, faculty, and adjuncts. Maintains daily liaison with OPRS and University departments to ensure timely resolution of payroll matters. Troubleshoots and resolves payroll and HRIS system issues, documenting findings and communicating resolutions to stakeholders.
Systems Support & Testing – 15%
Participates in system testing, patch verification, and process improvement initiatives related to payroll and HRIS functionality. Reviews, tests, and implements HRMS system upgrades or patches in coordination with IT and Finance. Documents process results and maintains system tables and workflows. Monitors for prior payable time or unresolved transactions before each payroll run and ensures compliance with system security and data integrity standards. Maintains awareness of current trends in HRMS technology, payroll best practices, and higher education requirements through ongoing training, user group participation, and professional development.
Minimum Job Requirements
- Bachelor’s degree in Human Resources, Accounting, Business Administration, Information Systems, or a related field.
- Demonstrated proficiency with PeopleSoft Human Capital Management (HCM) or a comparable enterprise HR/payroll system.
- Thorough understanding of payroll regulations, tax withholdings, leave administration, and FLSA compliance. Strong analytical and problem-solving skills with the ability to interpret and apply complex laws, policies, and regulations.
- Demonstrated ability to manage confidential information with integrity and discretion.
- Excellent written and verbal communication skills, with proven ability to explain technical or policy information clearly to non-specialists.
- Demonstrated customer service orientation, professionalism, and ability to build collaborative relationships across departments.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and familiarity with data reporting or auditing tools.
Information to Applicant
Collective Bargaining Unit (Union): This position is not part of the collective bargaining unit.
Employment Benefits: Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the University of the District of Columbia' s retirement plan (TIAA).
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
Notice of Non-Discrimination: In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code, Section 2-1401.01 et. seq., (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, marital status, personal appearance, genetic information, familial status, source of income, status as a victim of an intrafamily offense, place of residence or business, or status as a covered veteran, as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition, harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Visa Sponsorship: At this time, the University of the District of Columbia does not provide sponsorship for visas (e.g. H-1B). This position is also ineligible for Optional Practical Training (OPT).
Residency Preference: A person applying for a position who is a bona fide District resident at the time of application for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency on or before the effective date of the appointment and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment.
Drug-Free Workplace: Pursuant to the requirements of the Drug-Free Workplace Act of 1988, the individual selected to fill this position will, as a condition of employment, be required to notify his/her immediate supervisor, in writing, not later than five (5) days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a "satisfactory background investigation" is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist, rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment, resumes are not considered job applications. Therefore, if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia, Office of Human Resources only.
Contact Information: All inquiries related to employment and job applications should be directed to UDC Office of Human Resources at (202) 274-5380.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. For a full version of the University’s EO Policy Statement, please visit: https://www.udc.edu/human-resources/equal-opportunity/ .
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